Click on the 'Create A New Email' button
You can now give your email a title
To choose the groups(s) from your schools Management Information System (MIS) that the email will be sent to click on the 'Add' button.
You will now see a list of categories pulled from the school MIS. You can click on one the categories will display the groups within it.
Clicking on one of the groups will display the list of students within that group. Clicking on the pupil will then show the names of the parents / guardians who are assigned to them. If you would like the email to only be sent to one of the parents / guardians click on their name and they will become selected with a blue tick next to their name.
If you wish the email to go to all parents / guardians associated with the selected student simply click on the 'Tick' icon on the tight right hand side of the row. The number of parents / guardians associated with that user will then be displayed.
To select all pupils within a group click on the 'Select All' button at the top of the list.
Once you have finished selecting the pupils / groups click on the 'Add' button. The list of groups will be displayed above the content area for the email.
You can now start to compose your email. You can make text bold, italic and underlined as well aligning the text to the left, centre or right hand side.
Within the email body you can insert placeholder text to personalise the email sent out with information such as the parent or student name.
After clicking on 'Insert Placeholder' you can then select a placeholder to add into the email such as parent or student name.
You can attachments that will go out with the email by clicking on the 'Choose File(s)' button. This will allow you to select the file(s) that you would like to attach to the email once it is sent out.
Previewing / Saving / Sending Email
Once you have finished compiling your email you can preview how the email will look when sent out. This will open in a pop up window over the top of the current screen.
If you would like to save the email as a draft and come back to work on it at a later date click on the 'Save Draft' button
To send the email out simply click on the 'Send Now' button. Your email will now be sent to all of the selected contacts.