When adding links to documents on your site, it’s always a good idea to upload them as PDF’s when possible, for the following reasons:
- File size is usually smaller once converted into PDF – Converting documents into PDF will usually greatly reduce the overall file size for the document, especially if the document has a large number of images contained within it.
- Content in PDF’s is more difficult to modify – As PDF’s are ‘Read Only’, users are less likely to be able to modify the content and change the price of a school trip for example compared to if the document was uploaded as an editable word document.
- Some users may not be able to view Office 2007 or 2010 documents – Some people using older versions of Microsoft Office (Office 2003 & earlier) may not be able to view documents created in newer versions as the file extensions are slightly different. You can download a patch from Microsoft (around 50mb) which will allow the users to view Office 2007 & 2010 documents, although they might not want to download the patch just to view a document, or they may not know how or have the permissions to download & install the update, meaning they would not be able to view the document.